designed for both the
Interpreting & Translation Agency
AgencTRAK 1000
1800 Westlake Ave. N., Suite 102,
Harbor Master Building and Marina
Seattle, WA 98109
United States
Traditional vs. Paperless
TRADITIONAL
Paper storage in filing cabinets and drawers
PAPERLESS
Document storage electronically.
TRADITIONAL
A single filing cabinet drawer holds ~10,000 pages.
PAPERLESS
Storing the same 10,000 pages electronically requires 500 MB (megabytes) of storage—less than a single compact disc (CD-ROM, CD-R, or CD-RW), which holds 700 MB (equivalent to 1.4 file cabinet drawers).
TRADITIONAL
Organizing files alphabetically, numerically is limited. Requires more man-labor and consumes time.
PAPERLESS
Simple electronic file: Ability to add sub-folders, easy file reorganization, and files organized paperless are accessible across the company’s network.We understand...
Nobody expects the “paperless office” to be paper free! The form, transportability, friendliness and legal certifications provided by paper cannot be completely replaced by electronic media. What can be achieved is a significant reduction in the volume of paper through the elimination of: redundant forms, draft documents and duplicates of the same content.
“Paperless office” represents the ability to improve business efficiency by creating functioning, sharable, secure libraries of electronic information.
Every company wants to find a way to reduce paper, encourage sharing and keep their documents in compliance. AgencTRAK1000 has broken the paradigm of the “paperless office” being complicated, hard to use and expensive. In a short time a departmental solution can be up and running setting a model for the rest of the organization.
Benefits of Going Paperless
- Share documents with anyone
Upload documents back and forth with your Customers, Clients, Interpreters, Translators, Administrative staff - More secure document exchange
Each user has their own login/password. The owner of the account can remove access at any time. Backups are made every 1/2hr automatically. No need to fear losing your data. - Searchable and Easily Accessible
Files are searchable by job#, invoice#, customer name, freelancers, words and more. Filtering for data is easier and more manageable. Saves Time. - Cost Effective
- Paper has no memory and can be destroyed
- Access 24/7 from any location
Access your office from any location around the world 24/7 using your web browser.
WHY GO PAPERLESS?
Have you had to ask yourself any one of these questions? If your answer is YES, then you need to Think Paperless.- Why is it; I can find anything on Google but I can not find the proposal I wrote last month?
• Why is every single version of this document different, what is the most recent version and who was working on it last?
• Why do we have so much paper and so many filing cabinets, what do we have to do to move into the 21st century?
• Why are 5 different people writing the same policies, why can we not share our work and avoid duplication?
• Can I not have some system of user rights that restricts the view of documents to only those I want?
• How can I securely distribute sensitive but different information to all of our employees.
• How are we going to stay in compliance with rules regarding record retention?
• Do we have any idea how we can get rid of all of those files we pay to have stored off site? - Does each branch office need to keep their own sets of files on all of the same topics; it seems like needless duplication to me?
Paperless Office: Why Agencies want it?
Who would not want to reduce the mountains of paper they have and give their employees easy access to their electronic documents?
- Save resources which means reducing our consumption of paper: "A ton of recycled paper saves 17 trees."
- Save office space which can be done by getting rid of file cabinets: "Each four-drawer file cabinet takes up to 9 ft. of floor space."
- Protect their Intellectual Property by organizing and securing it: "20% to 40% of a workers time is wasted searching for documents."
- Be able to find information when they want it: "More than 70% of today's businesses would fail within 3 weeks if they suffered a catastrophic loss of their paper documentation (fire flood)."
AgencTRAK 1000
1800 Westlake Ave. N., Suite 102,
Harbor Master Building and Marina
Seattle, WA 98109
United States
